Creating Medication Records
Before you can create prescriptions you need to enter the medications to dispense in the Procedures module. Here are the step by step instructions on how to enter a NEW medication.

• Go to the Procedures module using Select & Click.
• Click the New button.  At the first dialog decode if you really want to make a new record.  At the second dialog click on Med to create a new “medication” record and change to the correct screen!

Enter a Code that represents the medication.  In this case Cetapred 5cc was coded as CET5.
 
Procedures and Fees The Type Of Service needs to be DRug if it isn’t already.  When the TOS is DR it adds this record to the pop-up drug list on the Prescription entry screen!

• Modifier does not need a value
• POS should be “11” unless you want to dispense medications from other locations.
• UPIN should be NO!
• SKU is for the barcode located on the medication’s package.  If you enter a value in SKU it is used as the lookup code when you create a charge and not the value in Code.  If you print your own barcode labels using the same code as entered in the Code field leave SKU blank.

 
·  If only patient’s are paying for medications, put your charge in the A(1) fee field.  If you intend to submit charges to insurance put your fees in one of the other fee fields and use those fee schedules, too!

The Vendor List
Use this section to keep track of where to purchase this medication and its “per unit” cost.  The pop-up list here is editable.  To delete any of these vendor records click the  delete button!

The Inventory Section

• Add to list adds the current selection to the inventory list.  Any record can be added to this list.
• Discount? will allow the amount charged to be discounted by the percentage you have assigned to the patient!
• Tax?, if selected, calculates the sales tax for this item based on your present state or local sales tax.
• Inventory, if checked Yes, will force PracticeMaker™ to debit inventory when a charge is created and add back to inventory when the charge is changed or deleted. If you select Debit stock on printing, located on the Prescription Preferences tab in Office Startup, inventory will be debited when a label is print

Warning: If you select Yes here you must not check Inventory Yes as described.  Otherwise, stock will be debited TWICE!
 

• # on hand should be the currently available stock for this item.
• To change the # on hand you either enter a positive number +/- field to ADD stock (i.e. 12) or a negative number (i.e. -12) to debit stock.  You then click the calculator icon and confirm your action at the dialog.  Only higher level passwords can do this!

 
Minimum is the amount of product you always want to have on hand.  When you go below this amount the item is listed first on the Inventory report (which is created using the Scripts menu).
 
Drug Labeling
All the fields should be completed for each medication.  The information here is either used to label the medication or fill in the defaults when creating your directions for the prescription!

• Maker should be a brief name of the medications producer, such has “Alcon Labs”.
• Address is the brief address of the maker, such as “Fort Worth, TX 76134”.
• NDC is the full National Drug Compendium number that appears on the medication’s packaging.
• Exp is the expiration date (i.e. 0798)
• Lot is the lot number as it appears on the medication’s packaging.
• Size is the size of the container or number of units (i.e. 15cc, #100, etc.).
• Amt is the number of units you want the patient to take or use at one time!
• Form is the type of medication, either drop, ointment, etc., chosen from the pop-up list.
• Where is where the patient should use the medication.
• Timing is the dosing schedule for this medication (i.e. “4 times daily”, at bedtime, etc.).
• Actives are the brief active ingredients.  Do not type %’s or sulfate just the main names.
• Warning is for any special warning or handling the patient needs to know.  For example, with tetracycline you should use, “Avoid sun exposure.  Take 1 hour before or 2 hours after eating.”)

Printing An Inventory Report
Select Print Inventory from the Scripts menu.
Those items that do NOT meet the minimum inventory requirements are listed first, as seen below.
After you are finished viewing the list click Continue on the left.
If you want to print the report click OK at the dialog below right, otherwise Cancel!